Department of Homeland Security – Vendor Outreach Sessions

About Sessions .

Welcome to the U.S. Department of Homeland Security (DHS) Vendor Outreach Session (VOS) Scheduling System

The Department of Homeland Security (DHS) Office of Small and Disadvantaged Business Utilization (OSDBU) will conduct virtual Vendor Outreach Sessions (VOS) on July 23, 2020 and August 27, 2020 using various virtual tools. Vendors who wish to participate must provide a valid email address in their profile that can be used with the various virtual tools (i.e. Zoom, Microsoft Teams, etc.) Once your firm receives confirmation of an appointment, you will receive a follow-up email with the virtual meeting invitation. The scheduling dates for appointments are July 16, 2020 and August 20, 2020 at 12:00pm EST. If you have any questions regarding these virtual VOS events, send them to the VOS mailbox at OSDBU.VOS@hq.dhs.gov.

Scheduled participants from DHS may include representatives from DHS Headquarters/Office of Procurement Operations (HQ OPO), the U.S. Coast Guard (USCG), the U.S. Secret Service (USSS), Customs and Border Protection (CBP), Immigration and Customs Enforcement (ICE), the Transportation Security Administration (TSA), a representative from our Small Business Innovative Research Program (SBIR) and the Federal Emergency Management Agency (FEMA).

In addition to sessions featuring meetings with DHS SBS, firms will also be able to schedule appointments with DHS large business prime contractors to discuss subcontracting opportunities, mentor-protégé relationships, teaming, and other potential topics of mutual interest.

The VOS sessions are very popular with the small business community and fill up very quickly. Your firm must create a profile prior to being able to schedule for a VOS session. This profile can be created at any time. Scheduling information for each VOS session is indicated for each of the session dates below.

Monthly Research

This section below provides information on the components and large business prime contractors that will be attending our upcoming DHS Vendor Outreach Session. It is important that prior to each DHS VOS scheduling that your firm researches the components’ mission and/or the large primes.

Due to the on-set of COVID-19, the Department of Homeland Security (DHS), Office of Small and Disadvantaged Business Utilization (OSDBU), will conduct virtual Vendor Outreach Sessions (VOS) until further notice. Vendors who wish to participate must provide a valid email address in their profile in MBM that can be used with the various virtual tools (i.e. Zoom, Microsoft Teams, etc.). The preferred virtual tool for DHS is MS teams. At a minimum, vendors should have access to MS Teams. The prime contractors use a wider selection of virtual tool options. Once your firm receives confirmation of an appointment from the scheduling site, you will receive a follow-up email with the virtual meeting invitation. See the following link for the FY 2021 VOS schedule https://www.dhs.gov/publication/small-business. Please be advised that if connectivity issues occur using the virtual tools, the session will be conducted telephonically. If you have any questions regarding these virtual VOS events, send them to the VOS mailbox at OSDBU.VOS@hq.dhs.gov.

Next Session

October 22, 2020

Ability to Schedule Meetings is now closed (reached the capacity)

If you do not schedule any appointments you will not be allowed to attend the VOS session

Appointment Scheduling Tutorial

Time: 9:00 AM - 12:15 PM

Homeland Security Acquisition Institute

90 K St., NE
Washington, DC 20002

Cancellation Policy
In the event the Office of Personnel Management (OPM) issues the Federal Government a delayed opening of 2 hours (or more) or closed in the Washington, D.C. Metropolitan area, the virtual VOS existing appointments will be re-scheduled in accordance with the availability of the Small Business Specialist. In the case of in-house sessions, the VOS will be cancelled. On the morning of the event, please visit www.opm.gov for more information.

Attendance Policy

The VOS is a DHS best practice and a well sought-after industry event. To increase opportunities for more vendors to attend the sessions, DHS will limit vendor attendance to no more than 3 sessions per fiscal year. The scheduling site will automatically suspend a vendor’s ability to register for future sessions once the company has completed its third session.

No Show Policy

The DHS VOS has a wide-reaching interest to the vendor community. Vendors who do not attend their scheduled session take away from another company’s opportunity to attend the session. Therefore, DHS will suspend vendor access to scheduling appointments after two no shows. Based on a firms no-show status, the company will not be able to attend two consecutive vendor outreach sessions that they would previously be eligible to attend.

Vendors must provide the proper cancellation notice either via the My Business Matches (MBM) scheduling site or at OSDBU.VOS@hq.dhs.gov within 24hrs of the VOS, otherwise they are considered a no show. If the vendor cancels via MBM, an automatic email notification of the date and time of the cancellation is sent to the VOS program manager.

Component Small Business Specialists

$ 100

Component Small Business Specialist
CBP Ivette Jorge
FEMA Robert “Danny” Keegan
FLETC Tim Strong
ICE Anita Perkins
HQ (OPO) Ana Rangel
TSA Robert Boone and Margaret Butler
USCIS Mike Hamlett and Heather Niquette
USCG Michelene Rangel and Denise Richardson
USSS Kimberly Witcher
SBIR Jamie Aziz The Small Business Innovation Research (SBIR) Program provides research or research and development (R/R&D) federal funding to small business to stimulate technological innovations that have the potential for commercialization. The DHS SBIR Program is administered within the Science and Technology (S&T) Directorate. The 21.1 pre-solicitation will be released November 2020 and the solicitation will be released December 2020. The solicitation may consist of R&D topics in the following topic areas:
- Air, Land and POE Security
- Baggage/Cargo/People Screening
- Biometrics & Identity Management
- Chemical/Biological Detection
- Community & Infrastructure Resilience
- Counter Unmanned Aircraft Systems (C-UAS)
- Countering Violent Extremism
- Detection Canine
- Explosives Threat Assessment
- First Responder Capability
- Forensics & Criminal Investigations
- Immigration Services
- Information Analytics
- Maritime Safety & Security
- Network & System Security and Investigations
- Natural Disaster Resiliency
- Opioid/Fentanyl Detection
- Physical Security
- Probabilistic Analysis of National Threat, Hazards and Risks (PANTHR)
- Hazard Awareness and Characterization
- Social Science
- Office for Interoperability and Compatibility
- Sensors and Platforms
- Biometrics and Identity
- Data Analytics
- Modeling and Simulation
For additional information on the upcoming solicitation please visit the DHS SBIR website at https://sbir2.st.dhs.gov/portal/SBIR/.

Specific information on potential prime contracting opportunities can be found at www.fbo.gov or on the DHS Acquisition Planning Forecasting System www.apfs.dhs.gov

Prime Contractors